Choosing HIPAA Compliance Software

Choosing HIPAA compliant software for your business in the healthcare industry is a must. HIPAA regulations can be complicated. The right software simplifies becoming compliant while also assisting you in managing your business by offering training and educational materials for staff. Whether you are an Business Associate in need of HIPAA compliance software or a Covered Entity, you will need to begin by looking at the features that will make operating your business within the current guidelines straightforward.

Features to choose



internal auditing is one of the most important features to look for when choosing HIPAA compliance software. Internal auditing allows you to assess your current methods and procedures for handling sensitive patient information and offers gap remediation that can be implemented within the workplace as needed to meet standard set by HIPAA regulations. HIPAA software should also be user-friendly. The laws and regulations may be complex but the software that you use should be accessible and easy to understand. 

Features such as HIPAA checklists, for example, are available to ensure you are following your plan toward HIPAA compliance. Data backup and emergency operation features are also important for businesses. These features allow you to access and secure patient health information even when you are experiencing problems with your system in the office. Opting for HIPAA software that is backed by customer support is ideal for organizations and entities when there is an issue with your internal electronics systems.

Affordable and Effective

The goal of HIPAA software is reaching compliance but there are also some other advantages for your organization. Internal auditing and included client support can both work to save your business from incredibly expensive outside audits and services. With the right HIPAA compliance software, your organization will be able to handle all aspects of becoming compliant with one simple program.

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HIPAA Disclosure Documentation

Prior to the establishment of HIPAA Policies and Procedures, no federal regulations existed that required any type of tracking system to account for the release of information.  Now, however, based on the HIPAAprivacy rule, as explained in the Omnibus final rule, covered entities must track protected health information that has been disclosed.  This was instituted to allow an individual to receive an accounting of disclosures for the six years preceding their request.  In order to comply with this regulation, covered entities must have a tracking system in place.

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The HIPAA Omnibus Rule

HIPAA rules and regulations were significantly updated and more clearly defined through the passage of the HIPAA Omnibus Rule, also known as the HIPAA final rule.  The final rule bolsters the privacy and security rules for protected health information established under the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

As of January 27, 2013, this overhauled version of the HIPAA compliance laws were put into place, giving the HITECH act more teeth in terms of imposing consequences for failure to comply with HIPAA.  The Omnibus Rule was intended to better protect patient privacy through additional regulations and by implementing audits with associated fines for being found negligent in complying with HIPAA regulations.

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